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Defining a Report Output Format

Historical and Card use reports

1 - If you select Database only ( CSV, Sybase and Dbase ): The report will include the following information: event sequence, date and time, event message, description types (displays a specific number that identifies a component in the system), description names (displays the name of the component as defined in the system—name of description type number) as well as the card number (for card-related events).

Note: A database only report is saved in the reports folder in the specified format. It will not be printed nor displayed.

2 - If you select Display custom report - Display card last transaction report (Sybase Only): The report will automatically be displayed on your desktop when completed. You can customize the report before you print it manually. For more information on how to customize the report, see Previewing Reports. The report will include the following information: event sequence, date and time, event message, card number (for card-related events) and descriptions 1 to 4 which contain details on the event.

3 - Report printed by sequence (Sybase Only): This report is sorted by event sequence number (order in which they were generated by the system) and printed automatically at the printer of the destination workstation.

4 - Report printed by date and time (Sybase Only): This report is sorted by date and time and printed automatically at the printer of the destination workstation.

Note: The printed reports (option three and four) will be saved in the reports folder in the specified format. They will also be printed but not displayed.

5 - Report printed by event ( Sybase Only ): This report is sorted by event message (alphabetically) and printed automatically at the printer of the destination workstation. The report is saved in the reports folder in the specified format, but not displayed.

In/Out Reports

In/Out reports will be saved in the reports folder, they are not printed nor displayed. User have to manually retrieve the report to view it, they can also use the “Archive” menu.

1 - Single file with all data (CSV only): The report is generated in one file containing the data and the descriptions (date & time, transaction ID, card number, card user name and door description).

2 - Database with transactions (CSV & DBase IV): The report is generated with all the data and transactions in one single file. It includes the date & time, the transaction ID, the card number and the card user name.

3 - Display In/Out report (Sybase only): The report will automatically be displayed on the desktop when completed. You can customize the report before you print it manually. It contains: the card number, card user name, entry time, exit time, contents of the card information field as selected in report definition and total hours per cardholder. For more information on how to customize the report, see Previewing In/Out Reports.

4 - Two (2) databases with all data (Sybase & DbaseIV): the report will be generated in two separate files:

•   One file containing: date, time, event message (transaction type), pkcard, pkdoor, pkdoorgroup.

•   One file containing: pk description (explaining pkcard, pkdoor and pkdoorgroup), card number, object and contents of card information field selected in the report definition menu.

Note: PK refers to a component unique number within the system.

5 - Single database with all data (Sybase & DbaseIV): The report will be generated in one file containing the data and the descriptions (date and time, transaction ID, card number, card user name, door description and sequence).

6 - CSV compilation In/Out (CSV Only): The report will be generated in two files. One file containing a total, of hours for instance, by department, and the other file containing detailed information. Depending on the number of days covered by the report, a “day” column will be reserved for each day.

•   Automatic file name—Select this feature if you want the system to automatically use the date and time as the file name. You cannot use the “overwrite existing output file” when you use this option.

•   File name—If you wish to overwrite the same report (for example—every week), you can enter a file name here and when the report will be executed according to specifications, the new report will replace the oldest report.

•   Destination: this is where the report should be sent/printed automatically. You can also use the Overwrite existing output option to specify a different destination file.

•   Report language—This field is used to include additional information in your report. Select from the displayed list.